TOOLKIT MODULES

Brochure

Poster

Introduction

Guideline 1:
Recordkeeping Capacity Checklist

Guideline 2:
Identifying Recordkeeping Requirements

About the Toolkit  

The Recordkeeping for Good Governance Toolkit (the Toolkit) has been produced by PARBICA for Pacific archivists to better equip government agencies across the Pacific to improve the state of recordkeeping within their administrations.  

Given the Toolkit is modular in nature, it is difficult to provide a complete summary of what the Toolkit will finally include. Stage one of the complete is now complete and includes:

• a brochure and poster aimed at permanent secretaries, chief executive officers and other departmental heads that explains their responsibilities in relation to recordkeeping, and highlights the benefits of ensuring that those responsibilities are met

• a checklist to help an organisation ascertain whether it has in place the things it needs to manage records well

• guidelines for Pacific Island archivists and records managers on how to identify, document, communicate and fulfil public sector recordkeeping requirements

• PowerPoint slides that will help our members introduce and explain these products in their own countries.

The PARBICA Bureau, assisted by the National Archives of Australia (NAA), has accepted responsibility for maintaining, distributing and updating the modules of the Toolkit for as long as they are needed and remain useful.

It is envisaged that over time the Toolkit will grow to include further guidelines for Pacific archivists and records managers on how to:

• further identify, document, communicate and fulfil public sector recordkeeping requirements in each jurisdiction

• provide information on records classification, disposal, storage and disaster prevention and recovery

• provide training to staff, including training packages related to Toolkit modules

• develop assessment checklists and frameworks (including information on managing emails, access guidelines, auditor checklists etc).

The Toolkit has been produced through a collaborative process with input from a variety of archivists from across the Pacific. The PARBICA Bureau would like to acknowledge the assistance of these archivists. However, PARBICA does not want the collaboration to end here. Stage One of the Toolkit was overseen by our Reference Group and the PARBICA Bureau, and there continue to be opportunities for other PARBICA members and archivists to become involved.  

PARBICA is committed to continuing to add to the Toolkit so that we can develop world-class tools for good recordkeeping that are relevant to our Pacific environment. The PARBICA Bureau welcomes comments and suggestions from any interested party. If you would like to provide feedback or suggest areas or topics that PARBICA should cover in future parts of the Toolkit, please contact the PARBICA Secretary-General.